DRS. ERICKSON & GILL DENTISTRY

NOTICE OF PRIVACY PRACTICES

Effective April 14, 2003

THIS NOTICE DESCRIBES NOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.

 

PLEASE REVIEW IT CAREFULLY.

We respect your privacy.  We understand that your personal health information is very sensitive.  We will not disclose your information to others unless you tell us to do so, or unless the law authorizes or requires us to do so.

 

The law protects the privacy of the health information we create and obtain in providing our care and services to you.  For example, your protected health information includes your symptoms, test results, diagnoses, treatment, health information from other providers and billing and payment information relating to there services.  Federal and state law allows us to use and disclose your protected health information for purposes of treatment and health care operations.  State law requires us to get your authorization to disclose this information for payment purposes.

USES AND DISCLOSURES OF HEALTH INFORMATION FOR TREATMENT, PAYMENT, & HEALTH CARE OPERATIONS

 

TREATMENT

  • Information obtained by a doctor or other member of our health care team will be recorded in your health record and used to help decide what care may be right for you.
  • We may also provide information to others providing you care. This will help them stay informed about your care.

PAYMENT

  • We request payment from your health insurance plan.  Health plans need information from us about your health care.  Information provided to health plans may include your diagnosis, procedures performed, or recommended care.

HEALTHCARE OPEARATIONS:

  • We use your health record to assess quality and improve services.
  • We may use and disclose health records to review the qualifications and performance of our health care providers and to train our staff.
  • We may contact you to remind you about appointments and give you information about treatment alternatives or other health-related benefits and services.
  • We may contact you to raise funds.
  • We may use and disclose your information to conduct or arrange for services, including:
  • Health quality review by your health plan.
  • Accounting, legal, risk management, and insurance services.
  • Audit functions, including fraud and abuse detection and compliance programs

 

OTHER DISCLOSURES AND USES OF PROTECTED HEALTH INFORMATION

NOTIFICATION OF FAMILY AND OTHERS:

  • We may release health information about you to a friend or family member who is involved in your health care.  We may also give information to someone who helps pay for your care.  We may tell your family or friends.  In addition, we may disclose health information about you to assist in disaster relief efforts.

We may use and disclose your protected health information without your authorization as follows:

  • With Health researchers – if the research has been approved and has policies to protect the privacy of your health information with health researchers preparing to conduct a research project.
  • To Funeral Directors/Coroners consistent with applicable law to allow them to carry out their duties.
  • To Organ Procurement Organizations (tissue donation and transplant) or persons who obtain, store or transplant organs.
  • To the Food and Drug Administration (FDA) relating to problems with food, supplements, and products.
  • To comply with workers’ compensation laws–if you make a workers compensation claim.
  • For Public Health and Safety purposes as allowed or required by law, such as, to protect public health and safety, to prevent or control disease, injury, or disability, and to report vital statistics such as births or deaths.
  • To report abuse and neglect to public authorities.
  • To Correctional Institutions, if you are in jail or prison, as necessary for your health and the health and safety of others.
  • For Law Enforcement purposes such as when we receive a subpoena, court order, or other legal process, or you are the victim of a crime.
  • For Health and Safety oversight activities.  For example, we may share health information with the Department of Health.
  • For Disaster Relief Purposes.  For example, we may share health information with disaster relief agencies to assist in notification of your condition to family members or others.
  • For Work-Related Conditions that could affect employee health.  For example, an employer may ask us to assess health risks on a job site.
  • To the Military Authorities of U.S. and Foreign Military Personnel.  For example, the law may require us to provide information necessary to a military mission.
  • In the Course of Judicial Administrative Proceedings at your request, or as directed by a subpoena or court order.
  • For Specialized Government Functions.  For example, we may share information for national security purposes.
  • Uses and disclosures not in this Notice will be made only as allowed or required by law or with your written authorization.

YOUR HEALTH INFORMATION RIGHTS

  • The health and billing records we create and store are the property of the practice.  The protected health information in it, however, generally belongs to you.  You have the right to:
  • Receive, read, and ask questions about his Notice.
  • Ask us to restrict certain uses and disclosures. You must deliver this request in writing to us.  We are not required to grant the request, but we will comply with any request granted.
  • Request and receive from us a paper copy of the most current Notice of Privacy Practices for Protected Health Information.
  • Request that you be allowed to see and get a copy or your protected health information.  You may make this request in writing.  We have a form available for this type of request.
  • Ask us to change your health information.  You may give us this request in writing.  You may write a statement of disagreement if your request is denied.  It will be stored in you health record, and included with any release of you records.
  • When you request, we will give you a list of disclosures of your health information.  The list will not include disclosures to third party payers.  You may receive this information without charge once every 12 months.  We will notify you of the cost involved if you request this information more than once in 12 months.
  • Ask that your health information be given to you by another means or at another location.  Please sign, date, and give us your request in writing.
  • Cancel prior authorizations to use of disclose health information by giving us a written revocation.  Your revocation does not affect information that has already been released.  It also does not affect any action taken before we have it. Sometimes, you cannot cancel an authorization if its purpose was to obtain insurance.

 

OUR DUTIES

We are required to:

  • Keep your protected health information private
  • Give you this Notice
  • Follow the terms of this Notice while it is in effect

We have the right to change our practices regarding the protected health information we maintain.  If we make changes, we will update this Notice.  You may receive the most recent copy of this Notice by calling and asking for it or by visiting our office to pick one up.

 

QUESTION AND COMPLAINTS

If you have questions, want more information, or want to report a problem about the handling of your protected health information, you may contact:

 

PRIVACY OFFICER:      Roxi Hutsler

ADDRESS:                   1015 E 16th, Wellington, KS 67152

TELEPHONE:                (620) 326-5751

E-MAIL:                        dentistry@sutv.com

If you believe your privacy rights have been violated, you may discuss your concerns with any staff member.  You may also deliver a written complaint to our Privacy officer named above.  You may also file a complaint with the U.S. Secretary of health and Human Services.

 

We respect your right to file a complaint with us or with the U.S. Secretary of Health and human Services.  If you complain, we will not retaliate against you.